• Published on
    September 22, 2020
  • Updated on
  • Read time
    6 minutes
  • Category
  1. Trello Alternatives
  2. Trello Summit
  4. Trello Board
  6. Trello Pricing

Project management is a puzzle at best and a full-on enigma at worst. Even if you have been working in the field for a while, you can’t be sure about “Everything” related to it.

This is why we have the best collection of project management software’s to take care of all the different tasks and processes related to our projects.

But how to choose the best one?

Obviously, when there are so many different options, we are spoiled for choice.

'Trello is an awesome project management tool that makes collaboration easy and, dare I say, even fun.' LIFEHACKER With Trello you can:. Create boards to organize anything you're working on. Use them solo or invite coworkers, friends and family to collaborate. Customize workflows for different projects. Add checklists of 'To-Dos' on. Brian from the Trello team walks you through a basic introduction of a Trello board. A full transcript is provided below the video. If you'd prefer a non-vid.

So, to help you with the selection process, we are going to talk about two amazing project management applications that can help you easily manage different activities regarding your project.

These applications are well equipped with different core features that help you optimize your project development process, and help you maintain your growth curve, over a long period.

nTask vs Microsoft Planner vs Trello

Trello Alternatives

SystemsnTaskMicrosoft PlannerTrello
Web-based service (SaaS)
CommercialWeb-based service (SaaS)
Mobile AppsAndroid
Recurring TasksYesNoNo
Gantt ChartsYesNoNo
Risk ManagementYesNoNo
Time TrackingYesNoNo
NotificationsDesktop push
Mobile push

Mobile push

The software applications in question are:

Both these applications are amazing when it comes to project management and are great tools to optimize your task management and overall project organization activities.

Let’s take a look at how both of them work, and how they can help you with your projects, according to your requirements.

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Microsoft Planner

Trello sign in page

Microsoft planner is an amazing project management software that is included in the Office 365 enterprise subscription.

The software is quite similar to Trello in many areas like the setup process, UI, and the process of creating tasks and boards.

Key Features

  • Assignment tracking
  • Charting
  • Commenting
  • Data synchronization
  • Drag-and-drop interface
  • Event scheduling
  • File management
  • Performance reports
  • Preview images
  • Progress charts
  • Tagging
  • Task comments
  • Task labels
  • Task planning
  • Task sorting buckets
  • Task tracking


  • Paid subscription starts at $5/month

What are the Pros and Cons of Microsoft Planner?


  • While using the software, you can easily add different team members to the plans that you have mapped out.

Just start writing the names of the team members and they will appear automatically in the search list, which you can select and confirm in a jiffy.

Trello Summit

  • Using the software is quite easy as the interface is quite responsive and intuitive, to say the least.
    Even if you’re a novice and you haven’t spent much time on the software, you can easily traverse your way around all the different tasks and processes that the application has to offer.
  • There is an amazing calendar embedded within the software that allows you to sync up different tasks and processes according to the dates you set for them.
    This helps you to track those tasks and keep an eye on the performance of the team members so that they complete their tasks and not slack off.
  • The software has an incredible notification feature that lets alert you whenever there is an update regarding the tasks and processes that you are working on.
    This notification feature sends automatic emails about the tasks to all the different stakeholders and team members associated with them.
  • The application provides you ample space to write up a proper description of the tasks, provides sections to write comments, provides labels to specify the status of the tasks, and a proper checklist to track the progress of tasks.
  • The app provides a feature called Planner Hub. This is an important one as it allows you to break down to big chunks of information about tasks and the time associated with them, into smaller pieces that can be easily monitored and assess the progress of the project.
  • Using the software, you can see the tasks that have been assigned to all the team members that are in the development team.
    This is helpful when you want to delegate tasks to different team members, to make sure that the work is divided equally, and no single employee is overloaded.


  • Currently, one of the main cons that the software has is that it does not allow any user to access the dashboard if they are not a part of the team.
    To access the dashboard, the user has to be registered with Office 365 under their company email.
  • Another limitation of the software is the number of checklists that you can create for a single task. You can only create a single checklist per task.

This checklist can only contain 20 checkboxes.

This can be an issue for a lot of big companies that have massive projects with lots of different elements associated with them. Trello excels in this department as it allows multiple checklists with unlimited checkboxes.

  • You also can’t tag someone using the @tag command. This is an important feature that comes in quite handy when you want to direct someone’s attention to a certain task or process.


Now let’s talk about another key player in the project management industry; that would be Trello.

This tool is an absolute gem. If you haven’t used it yet, you should check it out.

The application is an affordable team organization, project management, and collaboration tool that uses ‘Trello cards’ to display the entire information regarding the project.

This information can be seen by everyone related to the project, not necessarily a registered member of Trello.

Key Features

  • Activity logging
  • Boards
  • Lists
  • API availability
  • Attach photos, drawings, sketches & mockups
  • Due date tracking
  • Security & encryption

And about a bazillion more…


  • Paid subscription starts at $12.50/month

This app comparison might interest you:

What are the Pros and Cons of Microsoft Planner?


  • The first step while using any application is to create an account, and Trello has made the account creation process very easy for everyone.
    You can Signup on the platform, add different boards related to your work, and get to work. Simple!
  • The application is quite affordable compared to some of the other bank-breakers out there. The free version of the application is packed with features and offers different integrations with a lot of third-apps that you might be using already.
  • The software is very fast and reliable. You don’t have to wait around for anything and in the past 5 years or so, the app was only down a couple of times, but just for a few moments.
  • If you are a manager, assigning different tasks to the employees is an absolute no-brainer, as you can just name the card after them and they will instantly know what they have to do.
  • The application is incredibly user-friendly and quite popular, as it can be downloaded and used on both the iOS and Android platforms.
  • You can also tag different team members using the @tag feature, which is something Microsoft Planner doesn’t have.


  • One major project management feature is Time-tracking which is sadly absent in Trello’s free version. If you want to add features like this in your application, then you need to pay.
  • Unlike Microsoft Planner, Trello doesn’t have a calendar embedded in the dashboard, which is disappointing as it is an important feature that allows the managers to track the work of their employees according to the dates that they set on the calendar.
  • You can’t upload attachments to the Trello cards that have a bigger size, in the free version. You have to purchase a subscription to do that.
  • One other feature that MS Planner provides but Trello doesn’t is, generating detailed reports about the tasks and processes included in the project.

Check this out:


So, Trello or Microsoft Planner? Which one to choose?

As you can probably guess from that detailed comparison above, it all comes down to personal preference. Whether you compromise on price, features, or an overall number of features, you will still have an amazing project management tool that can help in your PM activities.

If you can’t decide based on the aforementioned pros and cons, you should try both tools to find out the perfect fit for you.

Happy Hunting.

Better Planning & Management

Improve performance & visualize progress with nTask

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You can downgrade your Trello Business Class Workspace from within your Trello account. This will stop you from being billed again in the future and will remove the option to use Business Class features in your account. Cards and boards which made use of those features (like custom backgrounds or attachments larger than 10 MB) won’t lose them, but you won’t be able to upload new backgrounds or add new large attachments.

What happens to our Workspace after we downgrade?

When a Workspace downgrades from Business Class, it retains its Business Class features and unlimited boards until the end of its prepaid service period. At the end of its prepaid service period, it becomes a free Trello Workspace that can hold 10 boards.


At the time of downgrade, you'll see a list of the 10 most active Workspace boards that will remain open, and any other boards will be closed but not deleted. Extra boards can be closed prior to downgrading or moved to a different Workspace.


Free Workspaces can enable one Power-Up per board, and once the Workspace has downgraded to free status, there is a short grace period that allows the Workspace to choose which Power-Up they would like to keep on each board. If the Workspace has more than one Power-Up on a board after the grace period then all Power-Ups on the board will be disabled.

Power-Up data is not deleted when the Power-Up is disabled, and that data will be restored once a Power-Up is re-enabled on a board.

Downgrade from Trello Business Class

To downgrade from Trello Business Class, you’ll need to be a Workspace administrator. Either navigate to your Workspace's billing page ( directly or navigate to your own profile and click on your Workspace's name and the Billing tab.

Trello Pricing

On the Billing tab, scroll to the bottom of the page. Click the “Cancel Business Class” link to downgrade from Business Class and prevent your card from being billed in the future.